Administrative Associate
University of Tennessee, Knoxville
Knoxville, TN
Full-time
Administration / Clerical
Posted on April 19, 2024
Administrative Associate – College of Arts and Sciences
Arts & Sciences Administration
Full-time, Non-Exempt, MR06, Salary DOE&Q
Description: This position is the college curriculum coordinator and collaborates with the Associate Dean for program development in the College of Arts and Sciences. The college curriculum coordinator provides executive-level administrative support by implementing curricular innovations and proactively solving procedural and clerical problems for processing curriculum proposals. In collaboration with the Associate Dean, this position serves as an expert resource with University offices for program development.
Responsibilities:
· Acts as the primary resource for departments during the curriculum process, advising faculty and staff regarding curriculum issues and change proposals
· Trains faculty in the software site and writes training material, ensuring University policies and procedures are followed, as well as college-specific processes
· Supervises the software site for curriculum change documents, and coordinates and attends all curriculum committee meetings, providing process guidance
· Establishes the curricular procedures and deadlines for departments and the College
· Monitors the outcomes for curriculum proposals and creates communication pathways to update departments on their proposals
· Evaluates all change proposals for correctness, coherence, consistency, and policy compliance
· Advises the Associate Dean on the correctness, coherence, and consistency of the College’s catalog with University policies
· Implements decisions from the College Council on curriculum changes by coordinating departments, Advising, the Registrar, and the Graduate School on the changes and writing the new catalog material for submission and review by the College’s committees
· Modifies procedures when necessary for a proposal’s advancement through the review process
· Maintains directory information for every department in the Catalog in collaboration with the Communications Team
· Updates the College’s website on curricular matters
· Assists the Associate Dean in working with departments on summer school and Online Degree Completion course offerings
· Coordinates with OIT and LIT to arrange appropriate training for online course delivery
· Assists the Associate Dean in overseeing both graduate and undergraduate programming in the College, overseeing the Online IDP Degree Completion Program, working with partners for the Online IDP Degree Completion Program, and reviewing annual program assessment reports
· Initiates, populates, and circulates elections for the College’s five curriculum committees.
· Advises the College’s five curriculum committees and Interdisciplinary Programs Committee on the importance of each meeting
· Establishes deadlines for the committees and organizes the agenda for the meetings with the committee Chairs
· Creates, populates, and disseminates updates on the curricular process for each committee’s Teams Site
· Follows-up on action items on behalf of the Committees
· Advises the College’s five Interdisciplinary Programs on program updates, cross-listing coordination with other departments, and other key issues
· Provides Banner support to Interdisciplinary Programs
· Provides support for Winter and Summer Mini-Term program scheduling and management
· Produces required and ad-hoc reports used in THEC reporting and for Provost's Office requests
Qualifications :
Qualifications:
Required
· Bachelor’s Degree and 2 years experience in higher education.
Preferred
· Master’s Degree and 4 years experience in higher education, in or related to Arts & Sciences fields
Knowledge, Skills and Abilities (KSAs):
Required
· Thorough knowledge of the curriculum and its processes and procedures, rules and regulations
· Proficiency with Microsoft Office, particularly Word and Excel
· Experience working with implementation processes
· Demonstrated ability to prepare and edit documents
· Ability to work with diverse faculty and staff
· Ability to effectively communicate verbally and in writing with department heads, faculty, and staff
Preferred
· Knowledge of SharePoint
· Knowledge of Banner 9 and Argos
· Knowledge of IRIS
· Knowledge of Curriculog
Application Process:
For full consideration, interested individuals should provide a cover letter addressing professional experience relevant to each required minimum qualification, a resume, and complete contact information for 3 professional references.
The Knoxville campus of the University of Tennessee is seeking candidates who have the ability to contribute in meaningful ways to the diversity and intercultural goals of the University. Screening of applicants will begin immediately and will continue until the position has been filled.
