Administrative Specialist, Undergraduate Admissions
University of Tennessee Chattanooga
Chattanooga, TN
Full-time
Administration / Clerical
Posted on March 28, 2024
Administrative Specialist (Administrative Associate 2 – MR04)
Undergraduate Admissions
University of Tennessee, Chattanooga
This position provides administrative support for the Admissions office and specifically the management team (Director, Associate, & 3 Asst. Director). The Administrative Support Assistant will oversee appointments for the management team, process invoice/billing payments through IRIS, provide budgetary support & reporting through IRIS, process travel reimbursements for exempt staff (10 people), enter payroll, coordinate student appeal decisions, and serve as support for the Residency appeal committee.
Duties and Responsibilities:
Provides general administrative support duties (scanning documents, indexing transcripts, scheduling appointments, follow-up emails with prospective students or parents); maintains University budget paperwork for 2 separate accounts (reconciling charges, initiating payments to vendors, creating purchase orders, verifying procurement card purchases, etc.); assists the Director with admission appeals review, discipline reviews, citizenship reviews, and coordinates the Residency appeal committee calendar & paperwork; completes necessary travel reimbursement processes for 10 exempt staff members; confirms attendance at college fairs and other recruitment events; completes bi-weekly and monthly payroll functions for all staff (full time & part time).
The ideal candidate will possess the following:
- Organizational skills are needed in order to handle multiple tasks for numerous people
- Excellent communication skills written & verbal when interacting with customers
- Ability to prioritize job duties and ability to work effectively in a fast-paced environment
- Ability to handle multi-line telephone system
- Computer skills necessary to complete payroll & budget tasks
Minimum Qualifications: High school diploma or GED; 2-3 years of experience in a fast-paced office setting.
Preferred Qualifications: Experience with Banner systems as well as IRIS, budgets, payroll systems, etc.
The University of Tennessee Chattanooga is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA institution. All qualified applicants will receive equal consideration for employment and will not be discriminated against on the basis of race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or protected veteran status.
Qualifications :
