STEPS Administrative Operations Coordinator
University of Kentucky
Lexington, KY
Full-time
Administration / Clerical
Posted on April 30, 2024
Posting Details
Posting Details
Job Title
STEPS Administrative Operations Coordinator
Requisition Number
TE08199
Department Name
7H0NK:NORTHERN KENTUCKY CAMPUS
Work Location
Highland Heights, KY
Salary Range
$19-23/hour
Type of Position
Temporary
Position Time Status
Full-Time
Required Education
Required Related Experience
Required License/Registration/Certification
Physical Requirements
Sitting at a computerworkstation for extended periods. Repetitive motion. Lifting,pushing, pulling up to 10 lbs.
Shift
Monday-Friday 8 am-5 pm
Job Summary
Provide high-level executive support to the Associate Dean at UK College of Medicine's Northern KY Campus in Highland Heights, KY. Manage calendars for the Associate Dean. Prioritize requests for meetings, resolve scheduling conflicts while maintaining a positive image for the campus. Schedule and coordinate meetings and appointments including logistical needs for meetings, as well as taking meeting minutes as needed. Ensure accurate and timely communication for the Associate Dean. Coordinate logistical needs and process associated expenses for meetings with students, faculty, and staff, including meetings and events for Student Affairs/Office of Medical Education-supported student groups (learning communities, Resilient, and Association of American Medical Colleges ( AAMC) Organization of Student Representatives (OSRs)). Coordinate logistics of elections for OME-supported student groups. Complete travel arrangements and process associated expenses. Maintain files, draft correspondence on behalf of Associate Dean and Student Affairs (often of highly confidential nature), and answer phones.
Responsible for completing special projects and assignments, as directed by the Associate Dean and Student Affairs. Work with and on behalf of the Associate Dean and Student Affairs on several high-level projects to capture meeting notes, action items, and manage assigned tasks. Perform time-sensitive tasks. Work independently to research topics, assist in solving problems, and compile information for the Associate Dean and Student Affairs. Collaborate with Associate Dean and Student Affairs to plan forand manage events such as student orientations, White CoatCeremony, Convocation, Alpha Omega Alpha and Gold Humanism HonorSociety induction, AOA Research Day, Senior Awards Ceremony, andGraduation, including but not limited to: organizing andfacilitating planning meetings, determining the event date,coordinating logistics and catering, securing event space,working with College Communications on scripts and programs,partnering with UK Event Management and UK HealthCare IT, andsoliciting nominations for awards. Work with a variety of facultyand staff to develop and maintain key project management andspreadsheet software to create and/or maintain timelines andtrack resource allocation, performance metrics and otherproject-related information such as Microsoft Project, PowerPointpresentations, organizational charts, and other tools.
Skills / Knowledge / Abilities
Excellent written and oral communication skills as well asoutstanding interpersonal attributes (leadership, diplomacy,exceptional communication skills, and confidentiality) andabilities to effectively interact with a diverse group of people.Reliability and follow-up. Outstanding organizational skills:problem-solving; organization and prioritization; attention todetails; proficiency with MS Outlook, Word, Excel, PowerPoint.
Does this position have supervisory responsibilities?
No
Preferred Education/Experience
Deadline to Apply
05/10/2024
University Community of Inclusion
The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.
As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
Required Documents
Posting Details
Job Title
STEPS Administrative Operations Coordinator
Requisition Number
TE08199
Department Name
7H0NK:NORTHERN KENTUCKY CAMPUS
Work Location
Highland Heights, KY
Salary Range
$19-23/hour
Type of Position
Temporary
Position Time Status
Full-Time
Required Education
Required Related Experience
Required License/Registration/Certification
Physical Requirements
Sitting at a computerworkstation for extended periods. Repetitive motion. Lifting,pushing, pulling up to 10 lbs.
Shift
Monday-Friday 8 am-5 pm
Job Summary
Provide high-level executive support to the Associate Dean at UK College of Medicine's Northern KY Campus in Highland Heights, KY. Manage calendars for the Associate Dean. Prioritize requests for meetings, resolve scheduling conflicts while maintaining a positive image for the campus. Schedule and coordinate meetings and appointments including logistical needs for meetings, as well as taking meeting minutes as needed. Ensure accurate and timely communication for the Associate Dean. Coordinate logistical needs and process associated expenses for meetings with students, faculty, and staff, including meetings and events for Student Affairs/Office of Medical Education-supported student groups (learning communities, Resilient, and Association of American Medical Colleges ( AAMC) Organization of Student Representatives (OSRs)). Coordinate logistics of elections for OME-supported student groups. Complete travel arrangements and process associated expenses. Maintain files, draft correspondence on behalf of Associate Dean and Student Affairs (often of highly confidential nature), and answer phones.
Responsible for completing special projects and assignments, as directed by the Associate Dean and Student Affairs. Work with and on behalf of the Associate Dean and Student Affairs on several high-level projects to capture meeting notes, action items, and manage assigned tasks. Perform time-sensitive tasks. Work independently to research topics, assist in solving problems, and compile information for the Associate Dean and Student Affairs. Collaborate with Associate Dean and Student Affairs to plan forand manage events such as student orientations, White CoatCeremony, Convocation, Alpha Omega Alpha and Gold Humanism HonorSociety induction, AOA Research Day, Senior Awards Ceremony, andGraduation, including but not limited to: organizing andfacilitating planning meetings, determining the event date,coordinating logistics and catering, securing event space,working with College Communications on scripts and programs,partnering with UK Event Management and UK HealthCare IT, andsoliciting nominations for awards. Work with a variety of facultyand staff to develop and maintain key project management andspreadsheet software to create and/or maintain timelines andtrack resource allocation, performance metrics and otherproject-related information such as Microsoft Project, PowerPointpresentations, organizational charts, and other tools.
Skills / Knowledge / Abilities
Excellent written and oral communication skills as well asoutstanding interpersonal attributes (leadership, diplomacy,exceptional communication skills, and confidentiality) andabilities to effectively interact with a diverse group of people.Reliability and follow-up. Outstanding organizational skills:problem-solving; organization and prioritization; attention todetails; proficiency with MS Outlook, Word, Excel, PowerPoint.
Does this position have supervisory responsibilities?
No
Preferred Education/Experience
Deadline to Apply
05/10/2024
University Community of Inclusion
The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.
As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * Please describe the most complex project or task you've completed using Microsoft Excel. Provide specific details regarding the steps you took and any formulas or functions you used.
(Open Ended Question) - * Describe your ability to multi-task in an environment where the priorities may change by the hour.
(Open Ended Question) - * Describe your ability to work independently, handling a large, varied and complex workload, including how you address challenges related to balancing attention to detail with working efficiently.
(Open Ended Question)
Required Documents
- Resume
- Cover Letter
