Operations and Account Specialist for Academic Affairs

Elon University Elon, NC Full-time Accounting

Posted on April 13, 2024

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Operations and Account Specialist for Academic Affairs

Location: Elon University Campus, North Carolina, 27244

Title: Operations and Account Specialist for Academic Affairs

Position Type: Staff Full-Time

Days Per Week: M-F

Hours Per Week: 40

VP Area: Office of the Provost and Academic Affairs

Department: Provost

Position Summary

Administer and coordinate a variety of business and fiscal functions for the division of academic affairs and the office of the provost. Work is characterized by a variety of business, fiscal and administrative functions. The range of duties includes, but is not limited to, financial management, purchasing, and technology/data management.

Benefits of Working at Elon

As an Elon University employee, you'll join an internationally acclaimed university with a commitment to fostering a thriving community. Ranked among the most innovative, creative and best-run universities in the nation, Elon's personal approach to education extends to employees, whose growth, professional development and success is a hallmark of our training and advancement opportunities.

Elon University's home is the charming town of Elon, North Carolina, a small, friendly community located a short distance from the beach and the mountains, and among the vibrant cities of Greensboro, Raleigh and Durham. In addition to the beautiful canopy of historic oak trees iconic to our campus, you'll find boundless opportunities for family-friendly recreation, cultural events and outdoor activities. Hiking, water sports, fine dining and entertainment are just a few of the many happenings in the Elon area, making the region one of the nation's premier travel destinations.

Employees at Elon enjoy a generous and comprehensive benefits package that includes:

28 annual days off, including holidays and vacation.

Immediate tuition remission for undergraduate courses

Tuition remission for approved graduate-level courses after 12 months of employment.

Retirement plan with an 8 percent contribution from the university.

Immediate eligibility for health, dental and vision insurance, along with free acute care and lab services at our onsite Health & Wellness Clinic.

Free use of campus fitness facilities.

Free admission to musical and theater performances, guest speakers, religious and ethnic observances, recitals, art exhibitions, entertainment and our Division I Phoenix athletics.

Eligibility for tuition remission at Elon for spouses, qualifying domestic partners and dependents begins at two years of service. After two years of employment, eligibility begins for participation in the Tuition Exchange, a national scholarship exchange program that enables dependents to enroll in nationally recognized partner colleges and universities.

Elon values and celebrates the diverse backgrounds, cultures, experiences and perspectives of our community members. As an equal opportunity employer, Elon's principles of diversity extend to race and gender identity, age, disability status, veteran status, sexual orientation, religion, and other aspects of one's identity. At Elon, our employees respect human differences, passion for lifelong learning, emphasis on personal integrity and an ethic of service.

Minimum Required Education and Experience

A bachelor's degree plus 1-3 years experience and/or training; or an associate's degree plus 5-7 years experience and/or training.

Preferred Education and Experience

Previous experience in higher education preferred.

Job Duties

Data Management
Manage the student perceptions of teaching (SPoTs) process through the utilization of Explorance Blue software
Update faculty data in Colleague (including current department chairs, updating faculty data screen with data concerning track, promotion year, decision year, rank, etc.)
New faculty data collection
Work with Information Technology to ensure faculty personnel files in E-Docs system are current and have all update information (i.e. GPA report, SPoTs, faculty evaluations, etc.)
Run GPA reports each semester/term
Serve as a backup for updating the provost office website and corresponding webpages to keep information current
Serve as the Technology Champion for the division of academic affairs
Serve as point of contact for any technology related question pertaining to Explorance Blue, EDocs, provost website management, etc.
Serve as backup for updating the online faculty handbook
Assist with updating the university curriculum committee website
Business Process and Records Management
Startup funds and FR&D budget and tracking of allocation and compliance
P-Card reconciliation (including verifying transactions and receipts for accuracy) as it relates to startup funds. Will also serve as backup to the program assistant for transaction upload as needed.
Assist with supporting the office of sponsored programs with the tracking and compliance of grants
Office Management
Manage office assignment process including space allocation and upfit
Maintaining online portal for office assignments; provide training as necessary
Coordinate logistics of office moves
Serve as backup to the executive assistant for the provost and vice president of academic affairs when needed (including greeting visitors and answering the phone in Alamance 120)

Special Instructions to Applicants: Please submit cover letter, resume and list of references within application.

To Apply: To apply, visit: https://jobs.elon.edu/jobs/d23506d3-7e8b-4906-8391-4ca981d6c0d7.

Apply Now

Operations and Account Specialist for Academic Affairs

Elon University

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