Event Coordinator
Dartmouth College
Hanover, NH
Full-time
Other
Posted on April 19, 2024
Position Details
Position Information
Posting date
03/18/2024
Closing date
Open Until Filled
Yes
Position Number
1128813
Position Title
Event Coordinator
Department this Position Reports to
Dean of Faculty
Hiring Range Minimum
$54,700
Hiring Range Maximum
$68,300
Union Type
Not a Union Position
SEIU Level
Not an SEIU Position
FLSA Status
Exempt
Employment Category
Regular Full Time
Scheduled Months per Year
12
Scheduled Hours per Week
40
Schedule
M-F 8-5 with some nights and weekends possible to staff events
Location of Position
Hanover, NH
Remote Work Eligibility?
Hybrid
Is this a term position?
No
If yes, length of term in months.
NA
Is this a grant funded position?
No
Position Purpose
The Event Coordinator is responsible for working with faculty, departmental staff, and the office of Conferences and Events to accomplish the wide range of activities associated with planning, overseeing, and executing the conferences and programs as identified by the Dean of Faculty Office in the Division of Arts & Sciences.
Description
Required Qualifications - Education and Yrs Exp
Associates plus 3+ years' experience or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities
Maria Anderson
Department Contact Phone Number
603-646-3549
Department Contact for Cover Letter and Title
Maria Anderson
Department Contact's Phone Number
603-646-3549
Equal Opportunity Employer
Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
Background Check
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?
Preferred, but not required
Special Instructions to Applicants
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Additional Instructions
Quick Link
https://searchjobs.dartmouth.edu/postings/72932
Key Accountabilities
Description
Event Planning, Execution and Evaluation: In support of the faculty sponsor and other departmental staff, and in consultation, as needed, with the Office of Conferences and Events, plans and manages events with a high level of attention to detail, accuracy, and a customer service mindset. Develops program and event specification through collaboration with colleagues. Manages event details, including facilities, logistics, schedules, invitations, meals/lodging, and problem solving. May be required to manage details on-site during events. Collect feedback/post-event evaluations to provide recommendations for future improvement.
Percentage Of Time
75
Description
Outreach: Acts a resource and works closely with prospective faculty sponsors and departmental staff to provide guidance and training as to the logistical steps of preparing a conference proposal. Work with departmental staff on developing a knowledge base to assist them in the coordination of their departmental events.
Percentage Of Time
25
-
--
Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
--
Performs other duties as assigned.
Supplemental Questions
Required fields are indicated with an asterisk (*).
Required Documents
Position Information
Posting date
03/18/2024
Closing date
Open Until Filled
Yes
Position Number
1128813
Position Title
Event Coordinator
Department this Position Reports to
Dean of Faculty
Hiring Range Minimum
$54,700
Hiring Range Maximum
$68,300
Union Type
Not a Union Position
SEIU Level
Not an SEIU Position
FLSA Status
Exempt
Employment Category
Regular Full Time
Scheduled Months per Year
12
Scheduled Hours per Week
40
Schedule
M-F 8-5 with some nights and weekends possible to staff events
Location of Position
Hanover, NH
Remote Work Eligibility?
Hybrid
Is this a term position?
No
If yes, length of term in months.
NA
Is this a grant funded position?
No
Position Purpose
The Event Coordinator is responsible for working with faculty, departmental staff, and the office of Conferences and Events to accomplish the wide range of activities associated with planning, overseeing, and executing the conferences and programs as identified by the Dean of Faculty Office in the Division of Arts & Sciences.
Description
Required Qualifications - Education and Yrs Exp
Associates plus 3+ years' experience or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities
- Strong organizational and project management skills, with the ability to manage multiple tasks and deadlines.
- Excellent communication and interpersonal skills, with the ability to work effectively with a wide range of stakeholders.
- Strong attention to detail and follow-through, and ability to problem-solve.
- Ability to work independently and as part of a team.
- Strong customer service skills.
- Bachelor's degree in Event Management, Hospitality, Marketing or a related field.
- Experience with outside conferences or large-scale events.
- Knowledge of conference planning software and tools.
Maria Anderson
Department Contact Phone Number
603-646-3549
Department Contact for Cover Letter and Title
Maria Anderson
Department Contact's Phone Number
603-646-3549
Equal Opportunity Employer
Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
Background Check
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?
Preferred, but not required
Special Instructions to Applicants
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Additional Instructions
Quick Link
https://searchjobs.dartmouth.edu/postings/72932
Key Accountabilities
Description
Event Planning, Execution and Evaluation: In support of the faculty sponsor and other departmental staff, and in consultation, as needed, with the Office of Conferences and Events, plans and manages events with a high level of attention to detail, accuracy, and a customer service mindset. Develops program and event specification through collaboration with colleagues. Manages event details, including facilities, logistics, schedules, invitations, meals/lodging, and problem solving. May be required to manage details on-site during events. Collect feedback/post-event evaluations to provide recommendations for future improvement.
Percentage Of Time
75
Description
Outreach: Acts a resource and works closely with prospective faculty sponsors and departmental staff to provide guidance and training as to the logistical steps of preparing a conference proposal. Work with departmental staff on developing a knowledge base to assist them in the coordination of their departmental events.
Percentage Of Time
25
-
--
Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
--
Performs other duties as assigned.
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * How did you learn about this employment opportunity?
- Current Dartmouth employee (Please specify full name below)
- Word of mouth
- Mentioned on social, digital, or print media (e.g. LinkedIn feed, VOX, Valley News, listserv)
- jobs@dartmouth.edu email outreach
- Recruiter (Please specify full name or event below)
- abilityJOBS
- Chronicle of Higher Education
- Glassdoor
- Handshake
- HigherEdJobs
- Indeed
- Inside Higher Ed
- LinkedIn's Job Board
- RecruitMilitary
- Dartmouth's Job Board (searchjobs.dartmouth.edu)
- Other (Please specify below)
- If you would like to add more information to your answer, please specify here:
(Open Ended Question)
Required Documents
- Cover Letter
- Resume
