Senior Administrative Assistant II, Vice President Enrollment Management & Outreach Initiatives
Community College of Baltimore County
Catonsville, MD
Full-time
Administration / Clerical
Posted on April 12, 2024
The purpose of this class is to provide complex and confidential administrative assistance in support of the day-to-day operations of a function, program, and/or department.Associate degree in general studies, education, English, business, or related major required; Bachelor's degree in a similarly related major preferred. Six (6) years' experience working as an Executive/ Senior Administrative Assistant supporting Executive Leadership is required. Experience in higher education preferred. Proficient in all Micro Soft Office Suite software. A demonstrated ability to accurately compose effective and varied correspondence such as letters, forms, professional and technical reports, and minutes in a timely manner.
Please apply by May 1st for Best Consideration
Please apply by May 1st for Best Consideration
- Maintain the orderly and efficient operation of the office of Institutional Advancement.
- Prepare and analyze reports, produce departmental communications, as required.
- Serve as point of contact for internal and external organizations.
- Serve as an advocate for the College and its students, as required and serves as liaison between College departments, faculty and/or staff, as required.
- Answer telephone and provide general information to the public.
- Assist supervisor with special projects and reports, as required.
- Produce departmental communications, as required.
- Assist in planning special events, such as meetings, conferences, ceremonies, gala, etc.
- Compose final reports and correspondence, process various office forms.
- Essential Job Duties are intended to be examples of duties and are not intended to be all inclusive. There will be other duties as assigned.
- Develop, manage, and track the annual performance evaluations for Continuing Education, Online Learning, Veteran & Military Services, and Enrollment Services (for both professional and classified staff of 270+).
- Manage and monitor Vice President's budget, manage sponsorships and annual investments.
- Manage communications with external organizations, government officials, and other high-level stakeholders.
- Develop systems to manage, coordinate and provide editorial/administrative support for significant projects involving multiple high-level stakeholders.
- Serve as a member of the Vice President's leadership staff, participating in meetings, advising the Vice President and staff, and representing the school at selected college meetings.
- Supervise and mentor office staff and classified staff as needed.
- Independently make decisions on Vice President's behalf in his absence.
- Maintain the Vice President's calendar, personnel, and office files.
- Handle complaints and/or issues.
- Process, track and monitor all paperwork for hiring, recruitment, PCN priorities, salary grades and organizational charts for the school.
- Manage the Senate elections for the school.